Our registered office is 314 Walsgrave Road, Coventry, CV2 4BL
We are concerned to protect your privacy and confidentiality and we are committed to protecting your privacy. If you think our policy falls short of your expectations or we are failing to abide by the law, we ask that you please contact us and if you do not want us to process your personal information, please let us know and also do not provide information to us or use our website.
Information Robin Jones Collects
We may collect information about you from a number of sources and this does include information we collect directly from you, information we collect when you visit our sites, view our online content or use our mobile applications or other services and also information we collect about you from other sources.
Information is collected from:-
- When you enquire about specific properties for sale or for rent
- When you interact with us on social media sites
- When you ask us to value your property
- When you register for communications with us by email
The following are examples of information we may collect directly from you:-
- Email address
- Postal address
- Username and password
- Date of birth
- Demographic information
- Telephone number
- Account details
- Future communication preferences
- Business and personal information
- Credit references
How do we use your personal information?
We may use your information to provide you with information that you have requested from us or respond to your enquiries or requests from you.
We may use your information to provide you with services you have requested to arrange viewings or visit your property or to give you feedback about services we have provided to you. Furthermore, we may need to notify you of the change to the terms and conditions of our services.
It is a requirement of Law that we use your ID, photo, proof of address including passport, driving licence and utility bill to verify your identity and this applies whether you are a buyer, tenant, seller or a landlord.
The following are examples of how we may use your information:-
- To create and manage your account
- To answer your queries or respond to your requests
- Process payment for purchases or other services
- Send you email or messages with information about Robin Jones and other content we think may be of interest
- To provide marketing tailored to your personal information
- Allow you to participate in social sharing on the websites
- Protect or identify possible fraudulent transactions
We will only process your information in pursuance of our legitimate interests in order to protect your privacy and protect you against possible fraudulent transactions.
We do not sell or rent your personal information to third parties and we only share your personal information within Robin Jones. We do not share personal information with market organisations unless you consent to such sharing. We may pass your information to third party service providers including:-
Suppliers and subcontractors working on behalf of Robin Jones (Coventry) Limited for the purposes of repair and maintenance and providing services to you.
We may pass on your information, subject to your approval, to our financial advisor for the purpose of assisting you with your finances of the property.
We do pass on financial and identity information about prospective tenants to our referencing agency who are known as Rent4Sure and as is their practice, they will access your credit records as part of the process. We and the referencing agency carry out identity and financial information service checks to establish the suitability of a prospective tenant for a property and their ability to pay the rent.
We may also pass identity information that has been provided to us directly to utility providers and the local authority tax collection organisations and this is to protect the legitimate interests of all our clients.
We may also pass your personal information to our own insurers in order to obtain and deal with insurance risks and we may disclose information for compliance of any legal obligation that we may have.
Your Rights and Complaints
You have the right to request alteration of your personal data
You have the right to obtain restriction of the processing of your personal date and to object to the processing of personal data and to data portability. You should read the relevant guidance from the regulatory authorities for a full explanation of your rights. You may withdraw your consent for the use of your data and we may then only process your data if we can establish a requirement in need to do so. You also have the right to delete or stop the processing of your data and we will cease processing your data as soon as reasonably practical following receipt of and confirmation of your withdrawal.
If you consider that we have processed personal data in violation of the Law and after being duly notified to have failed to remedy this to your satisfaction you may lodge a complaint with the Information Commissioner in the United Kingdom.
Other Websites and Technologies
Our own website may contain links to other websites which are run outside the control of Robin Jones (Coventry) Limited and we have to say that we are not responsible for the privacy practices of any organisation outside our control, or in fact the content of the websites. You should therefore make yourself aware of the privacy policies of these other organisations.
The Information Commissioner’s Office has is the organisation that is dealing with data protection laws and you may obtain further information by accessing their website www.ico.org.uk